There are a number of myths about the cloud that confuse many first-timers. Let us tackle those concerns about cloud computing so you’ll know what you’re dealing with if you move your financial information to the cloud.
Cloud computing isn’t just the worldwide web. Yes, you access the web to connect your device to the cloud. However, the web or internet is just the connection. The cloud is where your data can be accessed, assessed and analysed.
Losing your data is more likely to happen on your computer or device than in the cloud. Your computer or device can be stolen or corrupted quite easily. However, cloud companies and experts ensure that your data is always protected. The cloud also gives you control on choosing who can access your data and what they can do with it.
These days, the internet connection is just like electricity. Only on very rare occasions does it ever go down and when it does, you just have to wait for a few short minutes before you get connected again. With the cloud, you won’t have to worry about losing your data if you lose your internet connection. All your data and transactions are kept safe in the cloud, with or without an internet connection.
The cloud has been around for years now, and it’s bound to get bigger. Internet banking, which is a cloud process, started over 15 years ago. It’s still very much used by people of various backgrounds. Now that technology is so fast and cheap, it’s already being used for just about everything.
Compared to accounting software that you are required to download and install, the cloud accounting system is a far cheaper and more practical alternative. It’s generally cheaper because you only pay for what you use. You don’t have to keep paying for system upgrades and maintenance that consistently disrupt your workflow. You also won’t have to cover expenses for support fees or additional hardware like backup systems.
It may not seem like it when you don’t have physical data, but with the cloud, you actually have more control of your data. As long as you have your device with you and you are connected to the internet you can freely access, share, and work with your information. You also get to decide who can have access to your data—a privilege that you can also revoke from a staff member, bookkeeper, or accountant in an instant should the need ever arise.
The cloud is actually a “for everyone” software. It is easy to use—you just log in and allow it to do wonders to your books. There will be no installation of files, worrying about versions or dealing with patches and upgrades with the cloud. All you have to do is log in.
The cloud can be a bit daunting at first. However, it may very well be one of the best things to happen to business owners across the country.
We can give you a live demo on Xero, review your business and show you exactly how we can help! Simply complete the form on the right and we will be in touch to arrange a meeting!